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Semiannual Residency Report FAQ’s

Semiannual Residency Report FAQ’s2023-02-01T13:29:35-05:00
Which employers must comply with the Employee Residency Reports Ordinance?2022-12-14T08:59:19-05:00

Only those employers defined in the ordinance. Under the ordinance, “Employer” refers to any public or private individual, partnership, association, corporation, company, school, university, hospital, governmental entity, joint operating venture, or any person or group of persons acting directly or indirectly in the interest of an Employer in relation to an Employee, and(i)which maintains, in the City, one or more places of business such as an office, factory, market, warehouse, store, facility, service, school, university, hospital, or governmental location, and(ii) employs twenty-five (25) or more Employees. Also, if an employer meets the above two criteria and receives federal and/or state funding, subsidies and/or benefits, and/or is required to obtain a license pursuant to Chapter 485 of the Code of the City of Camden, that employer is subject to the ordinance.

What are the due dates for employer reporting?2023-02-01T13:35:59-05:00

Each Employer, on or before February 1 and August 1 of each calendar year shall file with the City Clerk the Semiannual Employee Residency Report. The Semiannual Employee Residency Report due February 1 is for the reporting period from July 1 to December 31st of the prior year; the Semiannual Employee Residency Report due August 1 is for the reporting period from January 1 to June 30th of that same year.

What must be included in the semi-annual report?2022-12-14T09:03:40-05:00

The Semiannual Employee Residency Report must contain the following:

  • The name of the Employer, both its official name and any doing-business-as name.
  • The reporting period of the Report
  • The address or addresses of the Employer’s place or places of business in the City
  • The total number of Employees employed by the Employer on the applicable closing date, and, separately, the number of such Employees-
    • Who reside in the City; and
    • Who do not reside in the City.
  • The aggregate number of hours of work performed by its Employees during the reporting period and, separately, the number of hours of work performed by Employees-
    • Who reside in the City; and
    • Who do not reside in the City.
  • The total number of Employees who earn compensation at the rate set forth in each pay band as of the applicable closing date, and, separately, the number of such Employees-
    • Who reside in the City; and
    • Who do not reside in the City
  • On a voluntary basis, any additional information, commentary or explanation that the Employer may choose to include.
  • A certification by an authorized representative of the Employer with knowledge of the facts reported in the report stating that the contents thereof are true and acknowledging the penalty for false certifications if the contents thereof are not true.

 

Is there certain private information of employees that should not be in the report?2022-12-14T09:04:06-05:00

Yes. Other than the name of thecertifying representative required by this Chapter, the Semiannual Employee Residency Report must not contain the name of any individual employee, his or her residential street address, or such employee’s specific wage, salary, or compensation, or any other similar personal information about any Employee.

Can anyone ask for a copy of a specific filed report or reports?2022-12-14T09:04:34-05:00

Yes. Every Semiannual Employee Residency Report required by the ordinance is to be considered public information upon being filed with the City Clerk and shall be disclosed on demand to any person requesting the same under applicable public record laws or general common law.

Does the City have a sample template for reporting?2022-12-14T09:04:53-05:00

Yes. The City website has a sample template that an employer can utilize if the employer so desires. The employer is also free to make use of its own report as long as the submitted report contains all of the information required by the ordinance.

Mayor Victor Carstarphen

Quick Contact Info

520 Market St, Camden, NJ 08101

Phone: 856-757-7000

Web: https://www.ci.camden.nj.us

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